Policies and Procedures

Please read the Parent Handbook for our policies and procedures prior to registration as it includes important information regarding our procedures.  You will be asked to sign a statement that you have read (or will read), understand, and abide by this parent handbook.

2020-2021 Parent Handbook

Be Prepared In Advance

• Please read through this website, as well as our Parent Handbook (linked above) for important details before you register
• Create your Family Profile now to make the registration process quicker
  • Visit our Eleyo registration website and create your family account which will include the registration contract owner/payer (usually parent or guardian) as well as the attending student(s)
  • If you already have an Eleyo account for Before & After Care, Summer Camp, or Enrichment classes, you just need to add your incoming preschooler(s) to your account
  • NOTE that creating a profile is not a registration.  Creating your family account now will help to expedite the registration process by having your account already established in the system; you will be asked for some of the same information during the application process as part of the Emergency Information form required by the AZ Department of Health Services (DHS)

• Submit each student's required documentation
  
  • Current immunizations record
  • Copy of birth certificate
  • If applicable, copy of court issued custody papers
    • Only required when you have custody papers
    • Check NO on the registration questionnaire if you do not have court-issued custody papers
    • Checking YES in the registration process without this documentation will delay your contract approval
    • Community Education does not have access to any records you may have on file at your home school for any of your children
  • Submit documentation.  Please include the following on the subject line:
    • "Child LAST name, Preschool Docs" and submit one of the following ways:
      • Email (preferred) a pdf copy to Community Education 
      • Fax to 623-376-3918
        

General Education Preschool and Prekindergarten Program Information

New Family Registration

• 2020-2021 Registration opened on Monday, March 9, 2020, at 5:00 AM, online at deervalley.ce.eleyo.com.
• Parents should learn within 3-4 weeks the class location where their child has been placed
• Our goal is to approve contracts as quickly as possible to provide peace of mind with your confirmed placement
• Missing or incorrect information or documentation will delay all contract approvals, or may void your pending approvals

Returning Family Registration

• As in the past, returning families (families who are currently enrolled, and in good standing, in a Community Education Preschool or Prekindergarten program) will have an opportunity to register early for siblings and/or returning students 
• Please prepare early for siblings (see "Prepare In Advance" above)
• Returning families should learn within 1-2 weeks where they have been placed
• One full month plus the registration fee will be due upon contract approval; we cannot defer this payment
• Information regarding early registration will be made available through your child’s instructor
• All returning family contracts are subject to eligibility verification prior to approval
• If an eligible returning family misses the early registration deadline, they will be required to wait for open registration beginning March 9th
• One full month tuition plus the registration fee will be CHARGED at the time of contract approval for all registrants
  • When your contract is approved, you are notified of class placement via your email payment receipt
  • This also applies to new and returning families; the first month cannot be deferred
• As in the past, both the first month’s tuition and the registration fee are NON REFUNDABLE
• All classrooms will be filled on a first come, first served basis, providing all required information and documentation has been received 
• You will be asked to provide a second and third choice of class placement in the event your first choice is not available
  • We will make every effort to place students in their first choice location
  • If your first choice is not available, you will be placed in your next available choice, whether second or third
  • You will have an opportunity to opt out of a second and/or third choice at the time of registration, if you so desire, and ask to be wait-listed; this may cause you to lose your place at alternate choice locations
• Failed payments must be corrected immediately to maintain your enrollment status
• All remaining monthly fees will be placed on an automatic payment plan to a debit/credit card and will charge on the first of each month, September through May

Other Information Required

A listing of the questions you will be asked when applying for Preschool/Prekindergarten is available here.  We hope you will use this tool to help you prepare for registration so that you know what information will be required of you during the process.  There is space on this form to make notes, and we have included some useful tips (highlighted in yellow) in areas where we often find incorrect or missing information.  We want this process to be as easy as possible for you in view of the information we are required to collect.  This form is a preparation tool for your use only and is not a part of the registration. 

Space Availability

There are many facets involved and our staff works actively and diligently to review, process, and approve contracts as quickly as possible.  Due to the nature of this program and the approval process, we cannot answer inquiries regarding availability of space at any certain location, especially during peak registration times.  There is adequate space among all of our programs to accommodate all registrants.  

Registration Contracts

• A separate registration contract is required for each child
• Registration contracts will be reviewed and approved on a first come, first serve basis
• Avoid delays for everyone by preparing early (see "Be Prepared In Advance" above)
• A registration contract will only be approved when we have received:
  • Complete and correct information on all required application questions
  • Current copy of immunizations
  • Copy of child’s birth certificate
• Failure to provide all of the above will result in a contract request remaining in a pending status, and your place in line will be forfeited after 24 hours from when contact was made or attempted (voice mail/email), and will be deleted after 2 weeks with no response
• Missing or incorrect information or documentation causes delays for your contract approval, as well as those of other families awaiting approval
• A separate registration is required for Wrap Around/Extended Care hours at our high school locations (Boulder Creek, Mountain Ridge, Sandra Day O'Connor)

Orientation and Meet the Teacher

• You will be contacted by your child's instructor who will request you to sign up online for a specific time which will provide you and your child an opportunity to meet the teacher, complete a brief student assessment, and to become familiar with the campus and staff that will be working with your child.

AGE and READINESS REQUIREMENTS

Early Learning Center (Toilet Training is NOT required)

• 2-Year Old Program is for our youngest learners
  • Must reach the age of 2 by first day of school
  • A child reaching the age of 2 between the first day of school and August 31 may begin attending once they have reached this birthday. Credit will not be given for missed days
• 3-Year Old Program is for students who have reached the age of 3 by August 31

Preschool (Toilet Training IS required)

• 3-Year Old Program is for children between the ages of 3-5
  • Must reach the age of 3 as of the first day of school
  • A child reaching the age of 3 between the first day of school and August 31 may begin attending once they have reached this birthday. Credit will not be given for missed days
  • Depending on the location, a 3-year old Preschool program may consist of children ages 3-4 or 3-5 years old
  • Must be fully toilet trained

Prekindergarten (Toilet Training IS required)

• 4-Year Old Program is for children between the ages of 4-5
  • Must reach the age of 4 by August 31
  • Must be fully toilet trained

Applicable to All Programs

• Credit will not be given for missed days
• Children turning a qualifying age between September 1 and December 31 will be subject to assessment once they have reached this age, and prior to entering a program
• A child assessed into a program as stated above is only eligible to return to the same program the following year
• A child who is assessed early into Prekindergarten is not automatically eligible for early entry into Kindergarten. Please visit Early Entry Kindergarten for information on early entry Kindergarten. All other eligibility requirements must be met as well

Please see the attached for class times for 2020-2021.

 

 Site and Class Options

• Early Learning Center 2's & 3's (Half Day Only)
  
  • Community Education Building at 7071 W. Hillcrest Boulevard, Glendale, AZ 85310
• A combination Preschool/Pre-K program for 3-5 year olds is offered at
  • Arrowhead
  • Bellair
  • Boulder Creek HS
  • Desert Mountain
  • Paseo Hills
  • Sandra Day O’Connor HS
  • Sunset Ridge
• The following locations offer both a Preschool (age 3-4) and a Prekindergarten (age 4-5) class
  • Greenbrier Elementary
  • Mountain Ridge HS
• Prekindergarten (age 4-5) on is offered at all remaining sites
  • Copper Creek (Full Day Only)
    
  • Diamond Canyon
  • Legend Springs
  • Norterra Canyon
    

 Please register your child only for a program for which they qualify.  Registering for a non-eligible program can cause your registration application to be rejected during the contract approval process. Please refer to the "Age and Readiness Requirements" above.

Tuition and Fees for 2020-2021

• Registration Fee
• $50 per child, non-refundable
• General Education Two-Year Old Early Learning Center Tuition Rates
  • Two half-days per week
  • Tuesday and Thursday
  • Morning or afternoon
  • Based on annual tuition of $2,500
• $250 per month tuition, first month is non-refundable
• General Education Three-Year Old Early Learning Center Tuition Rates
  • Three half-days per week
  • Monday, Wednesday, and Friday
  • Morning or afternoon
  • Based on annual tuition of $2,750
• $275 per month tuition, first month is non-refundable
• General Education Preschool and Prekindergarten Tuition Rates
  • Five days per week
  • Monday through Friday
  • Half day, mornings or afternoon
  • Based on annual tuition of $3,400
  • Five days per week
  • Monday through Friday
  • Based on annual tuition of $6,300
• $340 per month tuition for HALF DAY, first month is non-refundable
• $630 per month tuition for FULL DAY, first month is non-refundable
• $135 per month morning (a.m.) extended care, available at high school sites
• $135 per month afternoon (p.m.) extended care, available at some high school sites
• $135 per month extended mid-day, meal not included (lunch, recess, rest period)
• Tuition rates are based on an annual fee, payable in ten equal installments
• Short months are not pro-rated, and missed days are not credited
• One full month plus the registration fee is due at the time of registration and is non-refundable
• The balance of payments are due the 1st of each month
• Nine remaining payments due September through May
• Monthly tuition will be invoiced on/about the 25th of the month (this day will vary if it falls on a weekend, holiday, or during break)
• Payments will be on an automatic payment plan and charge on the 1st of each month to the credit card account provided by you
• Additional Fees
  • excessive late pick-ups (3 or more) will result in dis-enrollment
• $25 fee for each change made to enrollment after registration
• $25 late payment fee
• $15 plus $2 per minute for late pick-up
• Discounts
• 10% multiple child discount (on second child) in a Community Education Preschool program
• 10% DVUSD employee discount (will not be combined with other discounts) *
• Discounts are taken on the student with the lowest fees 

*Employees of DVUSD who are the parents or legal guardians of students are eligible for an employee discount; the registration application must reflect that the employee is the legal guardian. Substitutes must work at least 60 hours per month in the district, and provide ongoing evidence of hours, to be eligible for the employee discount, which will be applied after-the-fact.

DES Assistance

If you are eligible to receive financial assistance from the AZ Department of Economic Security (DES), you will be responsible for the following:

• Your daily co-pay as determined by DES
• Any difference between the daily rate that is subsidized by DES and our daily rate
• Submit the required documentation

Scholarships

A limited number of scholarships may be awarded through the Quality First Scholarships Program in June or July for the 2020-2021 school year.   Click here for more information.  A student who qualifies for a scholarship will have their first month's tuition refunded after their scholarship is approved.  All other terms apply.